Vacancy Announcement

Vacancy Announcement

The Government of Mongolia has been implementing the Loan 3594-MON: Sustaining Access to Quality of Education during Economic Difficulties Project financed by Asian Development Bank (ADB). The project objective is to minimize the negative effects during the difficult economic difficulties by (i) narrowing the gap in the enrolment capacity of schools and kindergartens in Ulaanbaatar and some aimag centers, (ii) supporting the completion of unfinished curriculum reform and associated assessment system reforms, (iii) ensuring the provision of teaching and learning materials (TLM) that accompany the new curriculum, (iv) upgrading the skills and knowledge of teachers and managers for the new curriculum and assessments, and (v) strengthening systems for planning and managing education services. The project executing agency (EA) is the Ministry of Education and Science (MES), and the implementing agencies (IAs) are the MES and Ulaanbaatar Metropolitan Education Department.

The MES invites the qualified candidates to apply for the following positions at the Project Implementation Unit:

Project Assistant

The EA intends to recruit a Project Assistant (12 person months, with possible extension) as a full-time staff in the project implementation unit (PIU) stationed in Ulaanbaatar city. The Project Assistant will fulfill its duties in accordance with the government and ADB regulations, procedures and requirements. S/he will support the MES and the PIU in ensuring the smooth project implementation.

Roles and Responsibilities:

Provide administrative support to PIU staff and consultants;
Carry out basic administrative tasks to such as coordinating and scheduling meetings, providing interpretation/translation services, arranging travels, printing and photocopying, filing and archiving documents and records, preparing meeting minutes and memos, handling routine correspondences and e-mails, editing reports and documents, etc.;
Assist Financial Specialist/Project Accountant in financial transactions and monitor expenses related to the project vehicle (petrol, driver, etc.);
Purchase and distribute office supplies to the PIU staff and monitor proper maintenance of office furniture and equipment;
Assist the Procurement Specialists in procurement advertisements;
Support organization of workshops, seminars and training and prepare documents and materials, arrange venues, facilitate communication and coordination;
Support preparation of project reports and compile documents, translate, and facilitate to have approvals from MES, Ministry of Finance, and other other relevant government agencies; and
Undertake other relevant tasks assigned by the Project Coordinator and PIU staff.

Qualification Requirements:

Bachelor degree in public administration, finance, accounting and/or related disciplines;
Minimum 3-year relevant work experience;
Work experience with multilateral development institutions and development projects;
Good command of written and oral English and Mongolian languages, and interpretation skills; and
Proficiency with key Microsoft Office programs such as Word, Excel, Power Point, Outlook, and web searching skills.

Cost Estimator

The EA intends to recruit a Cost Estimator (12 person months, with possible extension) as a full-time staff in the project implementation unit (PIU) stationed in Ulaanbaatar city. The Cost Estimator will fulfill its duties in accordance with the government and ADB regulations, procedures and requirements. S/he will support the MES and the PIU in ensuring the smooth project implemention.

Roles and Responsibilities:

Review building and engineering designs, drawings, specifications, and cost estimates for school and kindergarten construction and expansion, and refurbishment of laboratories;
Prepare technical specifications and detailed cost estimates of school and kindergarten furniture and equipment to be procured;
Support preparation of cost estimates and bidding documents for procurement of civil works, furniture and equipment;
Support review and evaluation of bids;
Monitor the construction work progresses by conducting visits to the civil works sites;
Review the civil work physical progress against plans, cost estimates, and reports; monitor actual costs and expenses; review invoices and quantities of executed works and endorse payment requests;
Identify additional items and estimate the associated costs;
Support preparation and processing of amendments to civil work contracts;
Review construction supervision plans, cost estimates, and supervision reports of the Construction Supervision Engineers (consultants), and provide timely guidance for conducting supervision, identifying and reporting problems encountered during civil works, especially related to costs;
Calculate the fixed construction costs and prepare the documents after the construction works are accepted by the state commission;
Assist the Project Coordinator in preparing annual plans and budgets, and progress reports related to civil works;
Support the M&E Specialist in monitoring project activities related to civil works, and prepare relevant sections of quarterly and annual progress reports; and
Support and work together with the Financial Specialist/Project Accountant in processing all the civil works related financial transactions and disbursements; ensuring timely processing of payments, maintaining complete records; and entering financial and bidding data into the ODAMIS system of MOF, glass account registration and other programs as required.

Qualification Requirements:

Bachelor degree in civil engineering, finance, accounting and/or related disciplines;
Hold A3 certificate of training in Public Procurement Law;
Minimum 5-year relevant experience;
Experiences with estimating costs of school and kindergarten construction and expansion, universal designs (e.g., access for disabled), energy efficient and disaster resilient technologies;

Work experience with multilateral development institutions and development projects;

Proficiency in written and oral English and Mongolian languages; and
Proficiency with Microsoft Office (MS Word, MS Excel and MS Power Point), cost estimate software/programs, and web searching skills.

Application Procedure:

All interested candidates are required to submit a cover letter (maximum two pages) supported with the detailed CV, copy of diplomas or certificates, and a reference letter from at least the last employer. The application deadline is 11:00 (GMT+8) on 16 November 2022. Only successful candidates will be contacted and interviewed. Please submit the applications in person or via email to the address below:

Name: Battuya J., Procurement Specialist, L3594-MON: Sustaining Access to and Quality of Education During Economic Difficulties Project

Address: Room 802, City Center, 8^th floor, Baga toiruu-44, Sukhbaatar district, Ulaanbaatar city, Mongolia

Tel: +976 7766-0888; Email: battuya@eduproject.mn